Joy Council – August

8/4/26

Agenda

• Devotions:  Hope first, David second.  All approved
• Treasurer Report:  See Finance Update
• Approve previous notes: approved as is – first, second  –  all approved
• Gift Policy:  Discussion around how to handle large financial gifts to Joy.  How to handle where these funds should be spent if the gifts are undesignated.  Working to establish guidelines for where gifts should go to guide future councils.  See document reviewed by council.  Large discussion and updates to the giving document which will be slated for approval at next month’s council..
  • Craig is drafting a letter asking people to consider putting Joy in their will. 
• Building Utilization:
  • Policy:  Discussed amounts in the policy and a difference between weddings vs other building uses.
  • Rent:  See amounts listed in the document.  Adding verbiage about pastor’s discretion for charging organizations.
    • Corrie motions to approve, Donna second.  All approved.
  • Weddings: If we wanted to pursue this then we should do marketing around this idea to wedding planners, florists, DJs, etc.  It is something we need to pursue if we want to consider.
    • Need to discuss wedding policy and come to an agreement on details. 
• Grounds:  Mark and Tracy met with the city and a contractor to discuss potential land sales if Joy decides to utilize.  Mark to contact the developer of the land just behind the church to see what their thoughts are on development and land value. 
  • Joy likely could sell land parcels
  • Need to work with a WI certified surveyor to draw up a site plan.
  • Lot size must be 8,500 sq ft.  25’ set backs.  75’ lot width.
  • Would take a $500 application fee to the city.
  • Likely 2 month approval process.
  • Luke Weiss is the contact at the city.
• Giving:  Stewardship campaign for the Fall is called “Holy Blessing”.  Pastor will use this for Sept – Nov depending on how it fits.  Involving Youth for playground offering.
• Prescott Daze Parade:  Hope gave an update.  Mark Olson offered his truck.  Will contact Joe Fewer about trailer, truck, driver volunteering. 
• Prescott Football Tailgating:  Tracy motioned $700 for tailgating spend.  Corrie Second.  All approved.
• Kitchen Update:  Pastor received information on the stove / fire suppression from Ernie and gave it to Tom.  There is still 1-2 days worth of work to fix everything.  Tom has the information and is working on it to be resolved by Wednesday Supper start date.  The Fire Marshall also came through and gave a few more items.  Bushes need to be trimmed for fire code. 
• The pastor closed with prayer.
• David is out of office Aug 14th – Sept 1st.   Hope reviewed check signing with David.   

• Reports
  • Finance Update:  See Mark’s report for details.  We were positive $8,596 for June.  Year to date we are at a negative $12,798.  This has been a very positive summer.  No one on council recalls this type of positive Summer giving previously.
  • Youth:  Wonderful trip to Canada.  Loved the video last Sunday.
  • Pastor:  See Pastor’s report.  A lot of focus on alternative revenue streams.  Working with synod resources on this as well as others such as grants, etc.  Lots of activity in Pastor’s report.  Lots of grant writing.  Pastor took over as chair of PACA.  Pastor is in continuing Ed., taking courses in small town pastor possibilities.  In discussions with Mr. Smith – Prescott AD about hosting another tail gate event.